Account Activation -
Seamless Onboarding for New Users

First impressions matter – QuickLaunch Account Activation delivers a fast, secure and self-service onboarding experience for new users – whether they’re students, faculty or employees.  Instead of relying on mailed credentials, default passwords or in-person setup, first time users receive a welcome email prompting them to visit the institution’s site.  There, they verify their identity and create their own password. The result: accelerated onboarding and stronger security from day one. 

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Empower Users to Onboard Themselves – No IT Helpdesk Required

 
 

Highlights enforcement of MFA on account activation

MFA Enrollment During Activation: QuickLaunch makes it easy to embed MFA setup directly into the account activation process – a best practice that drives both security and adoption. As users activate their accounts, they’re required to configure multi-factor authentication (ex: registering a phone for OTP or setting up an authenticator app). This ensures every account is MFA-protected from day one, with no option to bypass setup.  By integrating enrollment upfront, institutions avoid the need for separate outreach and significantly boost.

Connects to ILM and lifecycle triggers 

Automated Provisioning & Welcome Integration: QuickLaunch seamlessly connects account activation to your identity lifecycle management processes. When a new account is created in your system of record (HR system, Student Information System, etc.), QuickLaunch can automatically provision the user in directories like Active Directory and trigger the activation email – no manual steps required.  From system entry to a fully active account, the entire flow is automated. You can also embed welcome messages, videos or orientation links into the activation portal creating a smooth and informative onboarding experience. 

Empowering institutions through strategic partnerships

  • Renee Martin​

    After years of managing a home-grown solution and attempts with other 3rd party tools, Colorado Christian University selected QuickLaunch to help manage digital identities for students, staff, and faculty. We have been able to improve the end-user experience, boost staff productivity, improve institutional security, and reduce technical debt all at an affordable cost. The experience working with QuickLaunch has gone well and we look forward to the next phase of our project.

    Renee Martin​,
    Chief Information Officer​
  • Dr. Mondrail Myrick

    It was a pleasure working with the team at QuickLaunch during implementation. They were very knowledgeable of different systems and did an excellent job walking my team through the process to ensure a smooth transition to single sign-on.

    Dr. Mondrail Myrick​,
    Director of Information Technology
  • Allan Chen​

    We had only 3 weeks to get a full SSO and Adaptive MFA solution in place. QuickLaunch got us there, and we're still expanding our footprint today. I highly recommend them.

    Allan Chen​​​,
    Vice President for Institute Technology

Benefits of Account Activation


For IT Administrators / Helpdesk
QuickLaunch Account Activation dramatically reduces manual workload by automating the entire onboarding process. Reducing the burden for IT staff, the system automatically creates temporary passwords and walks users through initial login setup. Users activate their own accounts through a secure, self-service flow – eliminating the need for emailed or printed credentials, large helpdesk mobilizations and the security risks that come with it. IT can instead focus on exceptions, not routine setup. Whether onboarding 10 or 10,000 users, the IT effort is the same minimal and scalable.
For HR, Admissions, or Onboarding Coordinators
Faster access means faster productivity. Employees can hit the ground running with email, intranet and training access from day one. Students can immediately log into their LMS, registration system, email and other campus systems. This efficient onboarding enhances the user’s first impressions – and creates a smoother transition – into the institution.
For CIOs/IT Leadership
Automating account claims translates to cost savings and better security. It reduces labor costs tied to manual onboarding and minimizes errors that come with manual processes. Security is enhanced from the beginning: no default or shared passwords, user-defined credentials that meet institutional policy and built-in MFA enrollment. You also gain a compliant, auditable onboarding flow with Identity verification baked in – critical for passing audits and enforcing consistent policy. The result: a secure, efficient onboarding experience that reinforces IT’s strategic value.
For CISOs/Security Teams
Account claiming eliminates one of the most exploited security gaps – default credentials. Users verify their identity using personal contact information and set up secure, policy compliant passwords. QuickLaunch ensures that only the intended user can activate their account. With MFA enrollment integrated into the onboarding process, every new account is born with multiple trust anchors, drastically reducing the risk of compromise. The activation process is secure by design, ensuring users can’t bypass controls while easing the burden on security teams.

Turn new account setup into a secure, user-driven experience. QuickLaunch Account Activation combines speed, security and simplicity – delighting users while reducing IT and security overhead. Contact us to learn how Account Claiming can be configured for your organization’s needs or request a personalized demo to see the onboarding experience in action.

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